Your privacy is very important to us.
Accordingly we have developed this policy in order for you to understand how we collect, use, communicate and disclose and make use of personal information.
• Before or at any time before or at the time of collecting personal information, we will identify the purposes for which information is being collected.
• We will collect and use personal information solely with the objective of fulfilling those purposes specified by us and for other compatible purposes, unless we obtain the consent of the individual concern or as required by Law.
• We will only retain personal information as long as necessary for the fulfillment of those purposes.
• We will collect personal information by lawful and fair means, and, where appropriate, with the knowledge or consent of the individual concern.
• Personal data should be relevant to the purposes for which it is to be used, and, to the extent necessary for those purposes, should be accurate, complete, and up to date.
• We will protect personal information by reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.
• We will make readily available to customers information about our policies and practices relating to the management of personal information.
We are committed to conducting our business in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.
In using this website you are deemed to have read and agreed to the following terms and conditions:
The following terminology applies to these Terms and Conditions, Privacy Statement and Disclaimer Notice and any or all Agreements:
“Client”,“You” and “Your” refers to you the person accessing our website and accepting the company’s terms and conditions.
“The Company”, “ourselves”, “we” and “us” refers to Temprecord International Limited.
“Party”, “Parties” or “us” refers to both you and us, or either you or us.
Any use of the above terminology or any other words in singular, plural, capitalization and/or he/she or they, are all taken to be interchangeable and therefore as referring to the same.
1 Collection of information
(a) Information collected through our website may include personal information about you (including identifiers, as set out in section 2 below). For example, personal information may be:
(i) Provided by you through registration on our website;
(ii) Provided to us by you through any other method (such as by email and through discussions);
(iii) Collected by us through click tracking in relation to your use of our website, including the tracking of the content you access and any of our services you utilize or products you may purchase; and
(iv) Collected by us through log files or cookies (as set out in sections 3 and 4)
(b) Failure to provide necessary personal information when requested may result in certain services not being available to you.
(c) We may also collect aggregated information generated by our systems, which tracks traffic to our website but does not relate to you personally (see section 5 below).
Information about your computer and about your visits to and use of the website (such as your IP address, location, browser type and user name) will be recorded when you log in to our website.
We may use this information to identify you. We will treat this information as personal information.
We do not intend to collect personal data from children aged under 13.
If you have reason to believe that a child under the age of 13 has provided personal data to us through our website and/or by using our services, contact us through the ‘Contact details’ section below.
3 Log Files
We use IP addresses to analyze trends, administer the site, track users movement, and gather broad demographic information for aggregate use.
IP addresses are not linked to personally identifiable information.
Additionally for systems administration, detecting the usage patters and troubleshooting purposes, our web service automatically logs standard access information including browser type, access times/open mail, URL requests, and referral URL.
This information is not shared with third parties and is used only within this Company on a need to know basis.
Any individually identifiable information related to this data will never be used in any way different from that stated about without your explicit permission.
Users who log into our website also have their IP address recorded. An IP address can be used to identify a user and we will treat this information as personal information.
Cookies are used in some areas of our site to enable the functionality of this area and ease of use for those people visiting.
We cannot identify any personal information stored in these cookies, nor can we gain access to any information stored on your hard drive.
In addition, we cannot access information from cookies sent from other websites.
Information collected will only be used as described above, and also to improve our website.
Some browsers allow you to refuse to accept cookies but this may have a negative impact on the usability of our website.
5 Other information
We will have access to and may use other information, such as number of users, traffic patterns and demand for the service, to monitor server and software performance as well as for our other internal purposes.
We may also collect information about all system interaction with users while they are logged in.
This information is owned by us and may be used to verify actions taken by a user or to better understand the behavior of users in order to improve our website.
6 Use of information
We (and our employees, officers, agents, contractors and affiliates as defined below) may use the personal information you provide to:
(a) To verify your identity for use of our website, to conduct address verification or credit checks for invoicing and billing purposes and to enrich your profile and search ability;
(b) To assist in providing better services to you by tailoring the services to meet your needs;
(c) To provide you with further information about us or other websites or products or services offered by us or our related companies or which we consider may be of interest to you;
(d) To carry out marketing, promotional and publicity activities (including direct marketing), market research and surveys;
(e) To keep our website relevant and of interest to users;
(f) To show you information that is most relevant to you and your interests;
(g) To assist in arrangements with other organizations in relation to a product or service we make available to you;
(h) To allow us to run our business and perform administrative and operational tasks (such as training staff, risk management; developing and marketing products and services, undertaking planning, research and statistical analysis; and systems development and testing, keeping our records up to date, being efficient about how we fulfil our legal and contractual duties);
(i) To comply with legal and regulatory requirements;
(j) To detect any fraud or crime, or money laundering and counter financing of terrorism in connection with any laws, rules or regulations in New-Zealand or overseas for analysis in aggregate form (with identifiable characteristics removed so that you will remain anonymous except as required under any such laws rules or regulations); and
(k) For any other purpose which is stated to you at the time of collection or that you otherwise authorize.
7 Information sharing and disclosure
We may disclose information:
(a) About you, including your personal information, to our affiliates or related companies (which means any person or other entity which directly or indirectly controls, is controlled by or is under common control with us) for the purposes set out in the above paragraph;
(b) About you, including your personal information, to our contractors and suppliers to enable them to provide services and products to us in relation to our website, including transaction processing services, hosting services and support services.
(c) Collected through our website that does not identify users (cleansed data) is owned by us and may be disclosed by us. We may share aggregated demographic information about our user base with our affiliates, partners and advertisers.
(d) Where you have requested us to share your personal data with your representative or any person acting on your behalf (for example, financial advisers, lawyers, attorneys, accountants, executors, administrators, trustees or auditors).
(e) Where, because we operate our business in New-Zealand, we need to share some of the personal information we collect about you with organizations both inside and outside of New-Zealand. Sometimes we may need to ask you before this happens.
(f) Which represents personal data if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our terms and conditions, investigate fraud, or protect our operations or users.
8 Advertising and third-party links
Our website may contain links to a variety of advertising and third-party website sources.
9 Copywrite Notice
Copywrite and other relevant intellectual property rights exist on all text relating to the Company’s service and with all content of this website.
Temprecord's logo is a registered trademark of this Company in New-Zealand and other countries.
The brand names and specific services of this Company featured on this website are trademarked.
10 Force Majeure
Neither party shall be liable to the other for any failure to perform any obligation under any agreement which is due to an event beyond the control of such party including but not limited to any Act of God, terrorism, war, political insurgency, insurrection, riot, civil unrest, act of civil or military authority, uprising, earthquake, flood, pandemic or any other natural or man-made eventuality outside of our control, which causes the termination of an agreement or contract entered into, nor could have been reasonably foreseen.
Any Party affected by such event shall forthwith inform the other Party of the same and shall use all reasonable endeavours to comply with the terms and conditions of any agreement contained herein.
11 Security of your personal information
We will take reasonable technical and organizational precautions to prevent the loss, misuse or unauthorized alteration of your personal information.
However, due to the nature of email and the internet, we cannot guarantee the privacy or confidentiality of your personal information.
We may store your information in cloud or other types of networked or electronic storage.
When you provide us with personal information, that information may be collected, stored and processed on servers located outside of New-Zealand.
As electronic or networked storage can be accessed from various countries via an internet connection it is not always practicable to know in which country your information may be accessed or held.
Sensitive information, such as data entered during the registration process, is encrypted using SSL technology.
12 Your Rights
Without limitation, you have the following rights:
(a) The right to be provided full information about your personal data that we hold.
(b) The right to require that we correct any incorrect information we hold about you.
(c) The right to ask that we delete or destroy your personal data. Please note that certain conditions may apply to the exercise of this right.
(d) The right to ask that we restrict the use of your personal data. Please note that certain conditions may apply to the exercise of this right.
(e) The right to object to the use of your personal data by us. Please note that certain conditions may apply to the exercise of this right.
(f) The right to receive your personal data in a structured and commonly used format. Please note that certain conditions may apply to the exercise of this right.
To exercise your rights, or if you require further information about how your personal data is used by us, you can contact us at:
You can also contact us if you have any questions or complaints about, or if you wish to restrict or object to how we collect, use, disclose, manage or store your personal information.
We will respond to your request, where required by law, within one (1) calendar month from the date your request is received.
We will inform you if this timeframe is not achievable and extend this timeframe as permitted by applicable law.
We may charge a fee to cover the costs of meeting your request if your request is unfounded or excessive.
If we do not agree to provide you with access to, or to amend or erase, your personal information as requested or otherwise meet your requests, we will notify you accordingly.
Where appropriate, we will provide you with the reason(s) for our decision and the mechanisms available to complain about the refusal.
If the rejection relates to a request to change your personal information you may make a statement about the requested change and we will attach this to your record.
In some circumstances, and subject always to legal obligations to the contrary, we may not be in a position to grant access to your personal information or otherwise meet your requests with respect to your personal information.
We are required to keep your information for so long as is required for our business operations or by applicable laws.
13 Opting in and opting out
You can also withdraw your consent where provided or object to the further data processing of your personal data under certain circumstances.
If we refuse any request you make in relation to this right, we will write to you to explain why and how you can make a complaint about our decision.
The withdrawal of your consent will not affect processing of your information that you had consented to.
14 Business transitions
If in the ownership of all or a portion of TEMPRECORD INTERNATIONAL LIMITED or our website changes, your user information may be transferred to the new owner so that the website can continue operations.
15 Users outside New-Zealand
The information we collect may be processed in and transferred between your location and New-Zealand.
New-Zealand may not have equivalent data protection laws to those in force in your location.
We encourage you to review the policy regularly for the latest information on our privacy practices.
Phone: +64 (0)9 274 9825
Postal Address: PO Box 58 430, Botany, 2163, Auckland, New-Zealand
Physical Address: 239D Burswood Drive, Burswood, 2013, Auckland, New-Zealand
18 European Union General Data Protection Regulation (GDPR)
The GDPR establishes a uniform data protection law across the European Economic Area (EEA) and aims to protect the privacy and use of EEA residents’ personal data in an increasingly digital world.
Please see our GDPR Privacy Statement below which sets out how we comply with these obligations to protect the data of customers who reside in an EEA country.
This Privacy Statement only applies to the collection and processing of ‘EU personal data’.
‘EU personal data’ means any personal information of an individual who is located in the European Union (‘EU’) (whether the individual is a citizen of an EU country or otherwise).
This section will apply to you and the processing of your EU personal data if you are located in an EU country.
This section does not apply with respect to your personal information if you are located outside of the EU countries, even though you may be a citizen of an EU country.
For the purposes of this Privacy Statement, the term ‘process’ has the same meaning given to it under the GDPR and may include any operation or a series of operations performed on EU personal data, including collection, recording, organization, structuring, storage, adaptation, retrieval, consultation, use, disclosure, by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
EU personal data that is collected by us may have been sourced directly from you, a third party or implied from your use of our products or services.
This Privacy Statement was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal data.
However, we are happy to provide any additional information or explanation needed. For further information, please contact us through the ‘Contact details’.
Any EU personal data will be:
(a) Processed lawfully, transparently and in a fair manner;
(c) Collected in an adequate and relevant manner and limited to what is necessary in relation to the purposes for which the EU personal data is processed;
Lawful basis for processing
We will only collect and process EU personal data where we have a lawful basis for doing so.
This may include where:
(a) You have given consent;
(b) The processing of EU personal data is necessary for the performance of a contract with you (such as to deliver the services you have requested or that have been requested on your behalf); and
(c) The processing of EU personal data is necessary for the purposes of our ‘legitimate interests’ and those of a related company of ours, provided that such processing does not outweigh your rights or freedoms.
Where we rely on your consent to process personal data, you have the right to withdraw, restrict or decline your consent at any time and where we rely on legitimate interests, you have the right to object.
If you have any questions about the lawful bases upon which we collect and process EU personal data you should contact us.
You have the right not to be subject to a decision made solely by automatic processing, including profiling, unless the profiling is necessary for contractual purposes.
We do not use automatic decision making, such as profiling, to make a decision that may produce a legal effect concerning a data subject of EU personal data.
Rights of EU personal data subjects
(b) Restrictions and Objections: You may request that we limit our use of your EU personal data or processing by requesting that we no longer use your EU personal data or limit how we use your data, this may include where you believe it is not lawful for us to hold your EU personal data or instances where your EU personal data was provided for direct marketing purposes and you no longer want us to contact you.
We will do so, if we are:
(i) Relying on our own or someone else’s legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or
(ii) Processing your personal information for direct marketing.
Our responsibilities as a ‘data controller’ and ‘data processor’
We may act as the ‘data controller’, the ‘data processor’ or in some instances both the data collector and data processor simultaneously in relation to EU personal data. We will be a data controller where we determine the purposes and means of the processing of EU personal data alone or jointly with others. To the extent that we are a data controller with respect to EU personal data, we:
(b) only appoint processors under agreements that the processor will comply with the GDPR;
(c) will maintain a record of processing activities which are under our responsibility (where required by GDPR);
(d) co-operate with relevant authorities which enforce the GDPR; and
If a third party discloses EU personal data to us for a specific purpose, we will be acting as a data processor in processing the EU personal data for that purpose. Where we act as a data processor, we will:
(a) only act on the controller’s documented instructions;
(b) impose confidentiality obligations on all personnel who process the EU personal data;
(c) not appoint sub-processors without the prior written consent of the controller;
(e) where applicable, assist the controller in complying with the rights of the data subjects of the EU personal data;
(f) maintain and keep accurate records of processing activities (where required by GDPR); and
(g) implement appropriate technical and organizational security measures to protect EU personal data and report any data breaches to controller without undue delay.
Disclosure to third parties
If we are required to disclose your EU personal data to third parties, including data processors or sub-processors, we will notify the third party that it has an obligation to handle any EU personal data in accordance with the GDPR.
In the event we are responsible for a transfer of EU personal data outside of the EU, such transfer will be for the necessary and lawful performance of our services, including the establishment, exercise or defense of a legal right.
Express consent to transfer
By providing us with your EU personal data, you are consenting to the disclosure of your EU personal data to third parties outside of the EU.
You also acknowledge that we are not required to ensure that those third parties comply with their obligations under the GDPR.
If you have any questions, comments or complaints about our handling of your EU personal data, or wish to contact us regarding your EU personal data, please use the contact details set out below in the ‘Contact details’ section.
How do you make a complaint?
If you have a complaint about how we handle your EU personal data, you can contact: firstname.lastname@example.org.
Phone: +64 4 474 7590 / 9 302 8680, Mon – Fri, 9am – 5pm NZT
If you still feel your issue or request hasn’t been resolved to your satisfaction, then you can escalate your privacy concern to the relevant data protection authority (for example in the place you reside or where you believe we breached your rights).
If your complaint relates to how we handled your access and correction requests, you may take your complaint directly to the New-Zealand Privacy Commissioner or the authority in which you are located.
Contact details for escalating complaints
Office of the New-Zealand Privacy Commissioner
(a) Online: www.privacy.org.nz
(b) Phone: +64 4 474 7590 or +64 9 302 8680
(c) Email: email@example.com